There are a few essential steps that will ensure you’re prepared to meet successfully. Preparation is essential to an effective meeting, whether it’s for a project planning meeting or a review of employees.

Set your agenda and communicate any reading materials you want attendees to review in advance. Communication prior to the meeting can ensure that everyone will have a good understanding of what’s coming up and will be able to contribute effectively to the meeting. Include them in your invitation or share them via internal communications. Be sure to be clear about what’s a must-read and what’s nice to have.

Anticipate any obstacles that may be encountered during the meeting, and develop a strategy for how to handle these. If you hold off until the meeting is over to discuss these issues, you may waste a lot of time trying to get everyone click here for more info up to speed.

Don’t forget to put in place the system of recording and sharing meeting minutes and other records. This keeps the momentum from the meeting going and ensure that all participants are aware of what was discussed and decided in the meeting.

Make sure you have a list of the key tips that will let everyone leave the meeting feeling confident about what the next steps will be for moving the discussion or moving forward. This is a great way to close the meeting and help participants feel confident that they are part of a unified group that is capable of achieving its goals.