The management of board documents can be a challenge, particularly when the information is distributed and shared across different platforms and devices. When board members have access to a digital board management platform and can read the documents on any device http://onlineboardroom.org/board-documents-management-specifics-software-and-tips in real-time. They can collaborate on the document in committees as well as in workrooms. They can make notes, share information with others, and monitor the progress of projects. All this while making sure the most up-to-date version is used during meetings. This allows boards to make an informed decision and keeps members engaged during meetings.

Additionally, portals for board members permit meeting organizers to distribute secure links to meeting materials and agendas directors prior to a meeting. This means that directors do not have to print and email lengthy, out-of-date documents that can be difficult to locate in an inbox. During the meeting, board directors can view and access information associated with an agenda item via their computer tablet, mobile phone.

Additionally, these board materials can be stored in one accessible, user-friendly location that is available at any time between meetings. The board can also utilize built-in annotation tools to mark their book of materials, and these will remain synced across their various devices. This includes the ability to hide personal notes and annotations in the event that they are needed. Administrators can remotely erase data from the device of a member if it’s stolen or lost. This can protect sensitive information.

Board document management is a critical aspect of the role description of any board. It has never been more relevant, given today’s security landscape. With the appropriate tools, it is easier than ever for a board to keep its directors involved and ensure that all crucial information is protected.